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Minutes of Meeting of the Braille Authority of North America 
December 2, 1976 — Sheraton-O’Hare Motor Hotel, Rosemont, Ill. 





ATTENDANCE 

Sponsor Representative 
American Association of Workers f/t Blind Harold G. Roberts 
American Council of the Blind Durward K. McDaniel 
American Foundation for the Blind Loyal E. Apple 
American Printing House for the Blind Dr. Carson Nolan 

Ralph E. McCracken 
Association for Computing Machinery Robert A. J. Gildea 
Association for Education of the Visually Handicapped James E. Haralson 
Canadian National Institute for the Blind E. G. Brown 

Darleen Bogart 
Clovernook Home and School for the Blind Martin F. Droege 
Library of Congress, DBPH Richard Evensen 
National Braille Association Babette M. Richman 
National Federation of the Blind Dr. Kenneth Jernigan 


Ms. Anderson 


The meeting was called to order by Mr. Roberts at 10:12 A.M. The minutes of the September 28, 
1976 meeting were approved with the change of “Mrs. Bonnie Richman” to “Mrs. Bobbe Richman.” 


REVIEW OF STATUS OF ORGANIZATIONAL MEMBERSHIP IN BANA 


It was agreed that all sponsors will have voting status immediately upon their acceptance of 
sponsorship and that annual dues will become payable January 1, 1977. 


Mr. Roberts reported that he had received formal acceptances from the Association for Computing 
Machinery, the Canadian National Institute for the Blind and the American Council of the Blind. This 
brings the total number of sponsors to eleven. 


Dr. Jernigan moved that annual dues be set at $500. The motion passed unanimously. During the 
discussion of the motion it was agreed that the funds provided by such dues would probably prove 
adequate for the routine work of BANA. Should BANA wish to undertake specific projects, special 
funding would have to be sought. Both Mr. Evensen and Mr. Apple indicated that their respective 
organizations might be receptive to requests for funding of projects which they felt fell within the 
purposes of their organizations. 


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REVIEW OF RELATIONSHIP BETWEEN BANA AND FLORIDA STATE 
UNIVERSITY WITH RESPECT TO U.S. OFFICE OF EDUCATION GRANT 


Mr. Roberts gave a brief review of the grant and Miss Hooper’s progress to date. Technical advisory 
groups have been established for mathematics and science Braille, music Braille and computer Braille, 
and meetings scheduled for the first two in January and February, 1977 respectively. She has 
postponed establishing a group for textbook format Braille because the new Code is currently in 
press, and she felt that the work of such a committee should be deferred until some experience had 
been gained with the new Code and problems identified. 


Miss Hooper is considering the establishment of an additional committee to consider the problem of 
making Grade 2 literary Braille more “computer compatible” — as suggested during an AFB-sponsored 
workshop held in June in New York City. 


Mr. McDaniel moved that the Chairman of BANA be authorized to appoint a subcommittee to prepare 
a memorandum of understanding of relations between FSU and BANA, which would be submitted to 
BANA for consideration as soon as feasible. 


ELECTION OF OFFICERS 
The following officers were elected by acclamation: 


Mr. Brown moved that Mr. Harold G. Roberts be Chairman of BANA; Mr. Evensen moved that Dr. 
Kenneth Jernigan serve as Vice Chairman; Mr. Evensen moved that Mrs. Irvin F. Richman serve as 
Secretary; Mr. Brown moved that Mr. Martin F. Droege serve as Treasurer. 


Mr. Roberts will write Miss Hooper, the Secretary-Treasurer of the Braille Authority of the United 
States, to arrange the transfer of funds remaining in its treasury to BANA as soon as BANA has 
opened a bank account. 


FUTURE EXPANSION OF MEMBERSHIP IN BANA 


This portion of the meeting was conducted on an informal basis. The following points were made 
during the discussion: 


1) There should be communication and an exchange of ideas with similar bodies worldwide 
including the Uniform Type Committee of Great Britain and the World Council for the Welfare of the 
Blind. 


2) We should retain the name BANA and not necessarily confine ourselves to English Braille. We 
can limit our attention to problems submitted to us or initiated by us. Should problems in Spanish or 
French Braille be submitted, we would consult with those having appropriate knowledge. 


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3) Until BANA has more fully organized itself no further invitations to become sponsors should be 
extended whether to other organizations in the U. S. or to organizations concerning themselves with 
Spanish or French braille. 


Mr. Roberts then read a letter from Mr. Terry Small of New Zealand. Mr. Small pointed out that New 
Zealand is the only foreign country using English Braille, American Edition exclusively and asked that 
New Zealand be admitted to membership either as a full member or on an "affiliate" basis. After 
some discussion, it was decided that the Secretary would write Mr. Small acknowledging the receipt 
of his letter and advising him that we were in the process of organizing. When the organization of 
BANA had been completed, we would come to a decision on New Zealand's application for 
membership and inform Mr. Small. 


ESTABLISHMENT OF COMMITTEES 





Mr. Roberts then appointed Mr. McDaniel as Chairman and Mr. Evensen as member of the Bylaws 
Committee. They were charged with preparing a Statement of Purpose, Articles of incorporation and 
Bylaws. 

Mr. Roberts appointed a committee to serve as liaison between BANA and the Florida State University 
Braille Project. He will serve as Chairman. The members are Mr. McDaniel and either Dr. Nolan or Mr. 
McCracken. The Committee will arrange to meet at FSU to discuss relations between BANA and the 
FSU project with Miss Hooper and Dr. Gideon Jones. 


FUTURE MEETING 
The next meeting of BANA will take place in Chicago in March or April, 1977. 


There being no further business, the meeting was adjourned at 12:10 P.M. 


Respectfully submitted, 


Mrs. Irvin F. Richman, 
Secretary 


BRAILLE AUTHORITY OF NORTH AMERICA 


Harold G. Roberts (Chairman) 


American Association of Workers f/t Blind 
c/o Helen Keller International, Incorporated 


22 West 17th Street 
New York, New York 10011 


Dr. Kenneth Jernigan (Vice Chairman) 
National Federation of the Blind 
Randolph Hotel Bldg. 

Des Moines, Iowa 50309 


Mrs. Irvin F. Richman (Secretary) 
National Braille Association 

9555 Central Park Avenue 
Evanston, Illinois 60203 


Martin F. Droege (Treasurer) 
Clovernook Home and School f/t Blind 
7000 Hamilton Avenue 

Cincinnati, Ohio 45231 


Loyal E. Apple 

American Foundation for the Blind 
15 West 16th Street 

New York, New York, 10011 


Mr. E. G. Brown 

Canadian National Institute f/t Blind 
1929 Bayview Avenue 

Toronto, Ontario M4G 3EB 

Canada 


Richard Evensen 


Division for the Blind & Physically Handicapped 


U.S. Library of Congress 
1291 Taylor Street, NW 
Washington, DC 20542 


Robert A. J. Gildea 

Association for Computing Machinery 
Mitre Corporation 

P. O. Box 208 

Bedford, Mass, 01730 


James E. Haralson 

Association for Education of the 
Visually Handicapped 

8072 Dartmouth Road 

Indianapolis, Indiana 46260 


Durward K. McDaniel 

American Council of the Blind 
818 18th Street, NW, Suite 700 
Washington, DC 20006 


Dr. Carson Nolan 

American Printing House f/t Blind 
1839 Frankfort Avenue 
Louisville, Kentucky 40206 


BRAILLE MEETING 


Tuesday. September 28", 1976 
Hotel Burlington. Washington. D. C. 


AGENDA 


Welcome and Introduction of Participants 
Background Statement and Purpose of Meeting 
Review and Discussion of Proposed Restructured Braille Authority 


Future Plans 


Minutes 
of 
Meeting on the Braille Authority 


September 18, 1976 
Burlington Hotel, Washington, D.C. 


Attendance: 
American Association of Workers for the Blind Harold G. Roberts 
American Council of the Blind Durward McDaniel 
American Foundation for the Blind Loyal E. Apple 
American Printing House f/t Blind Dr. Carson Nolan 
Association for Computing Machinery Robert A. J. Gildea 
Association for Education of the Visually 

Handicapped Mary K. Bauman 
Canadian National Institute for the Blind E. G. Brown 
Clovernook Home and School f/t Blind Martin F. Droege 
Library of Congress Kurt Cylke 

Richard Evensen 

National Braille Association Mrs. Bonnie Richman 
National Federation of the Blind Dr. Kenneth Jernigan 


Mrs. Anderson 
(Mr. Terry Small, New Zealand Foundation for the Blind attended as an observer) 


The meeting was called to order at 9:15 A.M. and the participants were welcomed by Mr. Roberts 
who expressed his appreciation to the participants for their interest. He explained that although the 
Canadian Council of the Blind and the Blinded Veterans Association were unable to be represented, 
they indicated their interest. 


Mr. Roberts then gave a brief background statement describing the developments which led to the 
decision of the current three sponsoring organizations, namely AAWB, AEVH and NBA, authorizing a 
restructuring of the current Braille Authority and an enlargement of the number of sponsoring 
groups. The following points were stressed. 


A. The proposed change was initiated by the Braille Authority and its National Advisory Council 
which established and Ad Hoc Committee to study the existing structure and method of financing. 


B. The three sponsoring agencies have formally accepted the basic recommendations of the ad 
hoc committee because they believe they could lead, if accepted, to a strengthening of the 
mechanism for the development of new Braille codes and the adoption of changes in existing codes 
which would result from increased financing and greater responsiveness to the needs of Braille 


producers and readers. The structure proposed by the ad hoc committee was modified by the 
current sponsors in order to achieve greater administrative efficiency. 


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The participants then engaged in a lively discussion which resulted in clarification of the following 
points: 


a) The terms of office of the current members of the National Advisory Council and the Braille 
Authority have been extended by the three sponsoring Associations until such time as the proposed 
new structure is legally established. 

b) There are no conditions to the resolution adopted by the three sponsoring associations inviting 
increased sponsorship of the Braille Authority. Each new sponsor will be entitled to designate one 
representative to serve on the proposed Braille Authority of North America and each sponsor will 
have one vote. 


c) Although the current three sponsors have jointly proposed a revised structure, the new Braille 
Authority of North America will be completely free to alter this proposal in any way they deem 
necessary. 


d) With respect to future financing, the existing plan in which each sponsoring organization 
provides $500 per annum will be continued until such time as the new Braille Authority authorizes a 
change in light of future budgetary needs. (Since the current sponsors have made their annual 
payment for calendar 1976, the next payment will be due on January 1, 1977.) 


The representatives of the following organizations indicated their willingness to become sponsors of 
the new Braille Authority of North America: American Association of Workers for the Blind, American 
Foundation for the Blind, American Printing House for the Blind, Association for Education of the 
Visually handicapped, Clovernook Home and School for the Blind, U. S. Library of Congress, National 
Braille Association, and the National Federation of the Blind. 


The following representatives indicated their need to consult with their respective organizations 
before making a formal commitment: American Council of the Blind, Association for Computing 
Machinery, and the Canadian National Institute for the Blind. 


A deadline of November 15, 1976 was agreed to for providing Mr. Roberts with a written acceptance 
of the invitation to become sponsors of the Braille Authority of North America (BANA). 


It was further agreed that an organizing meeting of BANA will be held on Thursday, December 2, 
1976 in Chicago, Illinois. Mrs. Richman and Dr. Jernigan will cooperate in soliciting the most 
advantageous hotel in which to meet, either in downtown Chicago or at the airport depending on 
costs and availability of a meeting room. After this selection is made, Mr. Roberts, who agreed to 
continue as temporary chairman, will send out a formal notice of the meeting together with a 
tentative agenda. 


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After the participants were warmly thanked for their interest and cooperation, the meeting was 
adjourned at 11:45 A.M. 


Respectfully Submitted, 


Harold G. Roberts 


PROPOSED AGENDA 


Braille Authority of North America 
Thursday, December 1, 1976 


I. Approval of minutes of September 28, 1976 meeting. 

II. Review of status of organizational membership in BANA 

III. Future expansion of membership in BANA 

IV. Election of officers 

V. Establishment of Committees: 
a) Budget and Finance Committee 
b) Technical Committee 

VI. Review of relationship between BANA and Florida State University with respect to U.S. 
Office of Education Grant. 


VII. Future meeting.